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Privacy Policy Statement

The SNIS is committed to the protection of personal information of the users of its website. SNIS staff and external processors who have access to personal information and are associated with the processing of that information are obligated to respect the privacy and confidentiality of information.

 

Information Collection

The SNIS collects and stores anonymously the following information of its public website visitors that is automatically recognised:

  • the date and time
  • the originating IP address
  • the domain name
  • the type of browser and operating system used (if provided by the browser)
  • the URL of the referring page (if provided by the browser)
  • the object requested and the completion status of the request

More information is collected and logged for advanced features such as submitting a request for funding or registering a profile on the SNIS submission platform specifically created to that purpose
(cf. MySNIS).

 

Use of Collected Information

Anonymous information is collected from visits to the SNIS websites for statistical purposes. This includes analysing these logs periodically to measure the traffic through the server, the number of pages visited and the level of demand for pages and topics of interest, and to help the SNIS provide better customer service. The logs may be preserved indefinitely and used at any time and in any way to prevent security breaches and to ensure the integrity of the data on the server. This information is collected through the use of various technologies, including "cookies".

If the user has chosen to "remember login and password", those two items are encrypted and also associated with the cookie. When a registered SNIS user returns to the site without logging in, the ID stored in the cookie is used to track the user (unless the user manually deleted the cookie, at which point the server will automatically create another cookie). If the user does not want his/her transaction details to be used in this manner, he/she can disable cookies in his/her browser.

 

MySNIS

Registration on the SNIS website is optional. If the web user chooses not to register or to actively provide personal information, he/she can still use the SNIS website.

However, certain features such as submitting project proposals within the yearly call for projects, posting research propositions as well as participating in the SNIS awards do require registration.

When registering to the SNIS website, the website user will automatically subscribe to SNIS newsletters, which informs about funding opportunities, upcoming events and current activities. The possibility to unsubscribe from the newsletter is available at any time.

 

Use of Personal Data of Registered SNIS Members

By submitting a funding request to the SNIS in the framework of its various funding opportunities (call for projects, research propositions, SNIS award for the best thesis in international studies or International Geneva Award) and by filling in the requested web form, the submitter is creating his/her individual SNIS research profile as well as those of his/her project's team members.

The required data for submitters includes: name, gender, title, current position, professional address, professional phone, institution, expertise, relevant countries of interest or research and research disciplines. For team members the required data includes: name, email, current position and institution.
The SNIS considers that members of research teams submitting a pre-proposal have been previously informed by the submitter that their personal data as mentioned above is communicated to the SNIS. Team members that are not project submitters will be informed by e-mail by the SNIS that their profile has been created. They may then set up their own user account and manage their research profile as described hereafter.

The profiles of project submitters and a project's team members are publicly accessible during the full period of the evaluation process through search engines without being displayed on the SNIS website. The personal profile is under no circumstances linked to a submitted project or award submission as long as the full evaluation and selection procedure has not been fully completed and then only for successful projects and award winners. Projects accepted for funding will be linked to their team members profile page and vice versa.
After the completion of the evaluation procedure, the researcher has the option to delete his/her research profile on MySNIS by contacting the SNIS.

Registered SNIS members and holders of a SNIS research profile may at any time modify and update their profile by using their individual login and password.

The SNIS will not publish any papers and/or research articles, unless the researcher has given consent to the SNIS allowing publication on the SNIS website. Should a researcher have contracted any copyright commitments with the editor regarding the publication of thesis, or a scientific article for the International Geneva Award, the SNIS will refrain from publishing research articles.

 

SNIS Research Profile – SNIS "Find Experts" page

The SNIS research profiles are created solely for the purpose of building a network providing a data set of researchers in international studies affiliated to an institution of higher education in Switzerland or abroad and of research executives of International and Non-Governmental Organizations.

Researchers registered under MySNIS are given the opportunity to appear on the SNIS website as an expert. If the researcher consents to be publicly visible on the SNIS website, his/her research profile will appear on the homepage under the feature "find experts". Personal contact information however such as phone numbers and e-mail addresses will not be publicly available. Only other registered SNIS members are entitled to accede to the latter information.

A researcher holding a public SNIS research profile on the SNIS experts page can opt out at any time, by unticking the "include as expert" checkbox on his or her profile.

Researchers that are not submitters to any SNIS funding opportunity, may also create a SNIS research profile. The SNIS reserves the right not to publish such a profile, if it considers that it does not correspond to SNIS criteria of academic excellence.

The SNIS is not responsible for content provided by researchers on their individual SNIS research profile and the relevant information is published at the sole responsibility of the researcher.

 

Links

Throughout the SNIS website the user may find links to other third-party websites. The SNIS is not responsible for the content or privacy policies of third-party websites.

 

Individual Access and Right to Correction

The web user can ask the SNIS whether it is keeping personal information and can also request to receive a copy of that personal information. As a safeguard against abuse, the SNIS will ask the web user to provide proof of his/her identity before providing any personal information. If the web user is not able to do so, the SNIS reserves the right to refuse sending the personal information requested.

 

Notification of Changes

As the SNIS creates new services and features, the present privacy policy statement may be amended.

Geneva, 21 November 2012

Version 1